System Updates 1 – 30 September 2025

System Updates 1 – 30 September 2025

October 22, 2025By Jennybeth ValerosoSystem Updates 2025

September System Updates – at a Glance

New Features

•Click and Collect option in checkout 
•Mobile POS: Local icon loading and Safer request identification
•Checkout Enhancements: Address auto-complete and Automated test fixes 
•Pubnet Integration service 
•Gift Card Automation in General Ledger 
•New Responsive Backoffice Header 

Improvements

•Backoffice Layout: Switched to ViewComponent; Adaptive layout with Hotwire
•Onboarding: .circlepos.com domain default
•Draft Invoices Enhancements: Added Return Authorisation Number; Improved credit note handling 
•Breadcrumbs in Category Mapping 
•Accessibility Fixes (mobile UI)
•Association Portal SEO Improvements 
•Movers Report Performance 
•API Redirect Handling
•Tax Enhancements: Only active tax settings apply; Exempt items show 0 tax; Combined tax types handled correctly; Cart displays single clear total

System Updates 1 – 31 August 2025

System Updates 1 – 31 August 2025

October 22, 2025By Emma VeldeSystem Updates 2025

August System Updates – at a Glance

New Features

• Mobile POS: Auto-applied customer discounts at checkout; Redeem loyalty points with clear colour indicators; Customer details now show loyalty + discount info
• Checkout: Address, shipping & payment combined into one simple step
• Multiple Taxes: Correct tax applied across cart & checkout; easier to edit/delete rules
• Pubnet Integration: Purchase orders now convert to EDI format for supplier connections
• General Ledger: Cleaner handling of loyalty + gift card records (no crashes or duplicates)
• Design System: Consistent forms, labels & number inputs for a smoother experience
• Data Export: New API for sales totals by payment type

Improvements

• Reports: Sales This Week report → now with week selector
• Stocktake Diff List → faster page load
• Website: Better SEO & Google indexing with cleaner product URLs

System Updates 1 – 31 July 2025

System Updates 1 – 31 July 2025

August 21, 2025By Emma VeldeSystem Updates 2025

July System Updates – at a Glance

New Features

• Checkout: Updated review step for mobile-friendly, accurate order detail display.
• Mobile POS: Built iOS version with feature parity to Android.
• Multiple Taxes: Enabled API updates/deletes of tax schema for complex tax rules.
• General Ledger: Removed outdated v1 voucher logic; cleaned up ledger processing.
• Design System: Created reusable button component with consistent visual styles.

Improvements

• Checkout: Required loyalty survey completion before proceeding.
• Data Export: Optimized export APIs for speed and efficiency.
• SEO: Auto-assigned domains for new sites and ensured proper redirects.
• Generate Credit Note Drafts: Redirected users to Draft Invoices/CNs after returns.
• POS > Stripe: Made post-payment wait time configurable and reduced to zero.
• Gift Card: Removed legacy Redeem page; restricted access to admins in test.
• Deadlocks: Reduced database deadlocks with Redis cache invalidation.
• Website > Business Account: Displayed “Business Account” option only for approved customers.
• Website > Click & Collect: Removed “Add to Cart” button for pickup items.

System Updates 1 – 30 June 2025

System Updates 1 – 30 June 2025

July 9, 2025By Emma VeldeSystem Updates, System Updates 2025

June System Updates – at a Glance

New Features
• Enhanced General Ledger: Improved sales recording and alert messaging; Faster setup and more accurate, cleaner accounting data; Handling for expired loyalty values to prevent report errors
• Expanded Multiple Taxes functionality: Secure API actions to manage store-specific tax schemas; Support for deeply nested, flexible tax rule models
• Refactored Google Tag Manager integration to improve event tracking and follow industry best practices

Improvements
• Click & Collect Interface: Removed “Add to Cart” button to streamline the pickup process
• Single Product/Editing Page: Renamed “Change” column to “Changed From” for better clarity
• BackOffice – Product & Invoice Pages: Improved layout and messaging for GST-exempt settings to reduce user errors

System Updates 1 – 31 May 2025

System Updates 1 – 31 May 2025

June 9, 2025By Emma VeldeSystem Updates, System Updates 2025, Uncategorized

May System Updates – at a Glance

New Features
• Added automated testing and support for non-book items in Mobile POS.
• Enabled favourite product management in Mobile POS.
• Introduced automatic retry for failed critical ledger jobs.
• Fixed permission issues in Data Export API for secure integration.
• Enabled fast access to daily book sales by ISBN via Data Export.

Improvements
• Added tracking for sign-ups, product views, and promotions in Google Tag Manager.
• Automated draft credit notes for returns.
• Improved clarity in the Invoice tab for returns.
• Introduced one-time use limit for discount codes.

System Updates 1 – 30 April 2025

System Updates 1 – 30 April 2025

May 14, 2025By Emma VeldeSystem Updates 2025

April System Updates – at a Glance

New Features
• Mobile POS: Device info screen, conditional settings, automated testing, EFTPOS skip, Stripe refund details
• Data Export: API for exporting site ISBNs and categories
• General Ledger: API to download ledger transactions as CSV

Improvements
• Website & SEO: Better sitemap structure, improved SEO, enhanced analytics tracking
• POS – Stripe: Stripe setting added, payment issues resolved
• Backoffice – PO Cart: New column shows group stock levels for smarter reordering

System Updates 1 – 31 March 2025

System Updates 1 – 31 March 2025

April 10, 2025By Emma VeldeSystem Updates 2025

March System Updates – at a Glance

New Features
• Mobile POS – Added reader provider settings that persist after relaunch.
• Mobile POS – Enabled seamless cash/EFTPOS posting via Stripe readers.
• General Ledger – Improved handling of legacy database migrations.

Improvements
• Email Recovery – Failed order emails sent; orders recreated; email system improvements underway.
• Gift Cards – Stripe now available as a payment method for purchasing gift cards.
• Rails & Ruby – Upgraded to Rails 8.0.2 and Ruby 3.4 with full compatibility.
• Onboarding – Introduced password generator in Manager Setup for faster, more secure setup.
• API Security – Locked down key endpoints to Staff, Managers, and Admins only.
• Performance Monitoring – Tools added for tracking long-running DB transactions and improved logging.
• Web Order Invoices – Set up a process to generate and email customer invoices.

System Updates 1 – 28 February 2025

System Updates 1 – 28 February 2025

March 27, 2025By Emma VeldeSystem Updates 2025

In February, we focused on:

New Features
• Mobile POS Enhancements: New payment interface for better checkout management.
• Faster Payments: API updates and improved Stripe reader transactions.
• Barcode Scanning: Use your mobile camera to scan products in POS.

 Key Improvements
• Reports & Financials: More intuitive Profit & Loss expense entry and better tracking of returns.
• Stock & Inventory: Cleaner stock export CSV and automatic deal expiration settings.
• Portal & Website: New “Go to Store” button for a unified purchasing experience.

Upgrades & Optimizations
• System Stability: Environment upgrades for better performance and security.
• Database Performance: Faster product updates and reduced processing delays.

System Updates 1 – 31 January 2025

System Updates 1 – 31 January 2025

February 5, 2025By Emma VeldeSystem Updates, System Updates 2025

In January, we focused on:

New Features & Upgrades
• Introduced a new API endpoint for real-time transaction updates.
• Upgraded to Rails 8.0 and 7.2 for improved compatibility and reliable testing.

Housekeeping & Maintenance
• Stabilized flaky tests and refined the onboarding process.
• Removed the feature flag for the author filter in the Best Sellers report.
• Optimized slow database queries, product metadata, and invoice processing.
• Modernized UI elements and state management with the Vue 3 upgrade.
• Improved automated tests for more consistent outcomes.

System Updates 1 – 30 November 2024

System Updates 1 – 30 November 2024

December 17, 2024By Emma VeldeSystem Updates, System Updates 2024, Uncategorized

In October, we focused on:

• New Features:
Launched a dedicated account for Vii Gift Cards in the General Ledger to improve liability tracking.

• Improvements:
Enhanced P&L for recurring expense tracking.
Added TitlePage API key storage to support integration.

• Housekeeping & Updates:
Upgraded to Vue 3.5, streamlined ISBN requests in stock management, and improved loyalty data tracking.
Upgraded Redis and Sidekiq, handled deprecations, and fixed CI pipeline timeout issues.
Enhanced security, environment support, and resolved issues in Rails 7.1 for smoother system performance.